Then a client asked me to deliver training to help their executive team figure out how to accomplish the organization’s strategic goals when everyone seemed to be struggling to keep up with the daily grind.
As I began to put the lesson together, I realized I had to figure this issue out for myself!
I just graded papers for my Managing Organizational Change class, where more than half the students wrote about procrastination and time management for a project on personal change. I empathize with their struggle to find balance and set priorities so that assignments get done on time. Students often think their situation is unique, trying to have a social life, make money, and stay on top of their school work.
Instead of offering a reprieve, adulthood only complicates things. Juggling family, work, volunteer work, and hopefully some diversions from the monotony of daily routine keep us from making time for all of our good intentions, our strategic goals, those “some day” projects we never seem to get to.
My to-do list is not likely to shrink much in the near future, although I’m working that angle to see where I can cut out meetings, networking that does not add value, and commitments that I should probably back out of or defer. I am becoming much more diligent in reviewing my calendar to eliminate things that keep me from what is essential or most important.
A regular calendar audit is useful to make sure you don’t allow things to creep onto your schedule without a good reason.
But what I have discovered recently is that I can make progress on my strategic goals, be they personal or professional, with a commitment of only 20 minutes a day. That’s about how long it takes to write a short blog message, read (or write) part of a chapter in a book, research a new topic, or set up a tracking system.
For those things that will take longer, I’m learning to break the tasks down into twenty-minute increments and scheduling the time when I’m at my peak focus and energy, and least likely to get distracted by my to-do list.
Even if I don’t get as far as I want as fast as I want, I will still be able to see progress. Those strategic dreams will begin to take shape. Little by little I will see things take shape and can celebrate the small victories as long-term goals are no longer pipe dreams.
Twenty minutes a day, every day, seems pretty doable!